THE NEW ZEALAND COUNCIL FOR SAILING

FOR THE BLIND AND VISION IMPAIRED INCORPORATED

(Blind Sailing New Zealand )

PATRON,

His Excellency Lieutenant General

The Right Honourable Sir Jerry Mateparae GNZM, QSO
Governor-General of New Zealand

VICE PATRONS

Commodore, Royal New Zealand Yacht Squadron

Chairman, Board of Directors, Royal New Zealand Foundation of the Blind

Mr Grant Dalton OBE     Mr Ralph Roberts  MBE  JP   Mr Peter Montgomery MBE      Mr Richard Woodyear-Smith

 

NOTICE OF AGM

Rescheduled Meeting

 AGM Saturday 7 September
at 11.00am at the PCC
.

 

 

  

AGENDA

                                                             

  

 

 

(a)        Roll call and confirmation of member status

 

(b)       Declaration of a quorum

 

(c)        Apologies

 

(d)       Declaration of Proxies

 

(e)        Declaration of matters Members wish to be dealt with in general business. Such matters must be agreed to by majority of those present

 

(f)        Confirmation of the minutes of the previous Annual General Meeting

 

(g)       Business arising from the Minutes of the previous AGM

 

(h)       Receive any relevant Correspondence

 

(i)        Business arising from the Correspondence

 

(j)        Receive the Chairpersons Annual Report

 

(k)       Receive the Treasurerís Annual Report, the Audited Balance Sheet and Statement of accounts for the preceding year and an estimate of the receipts and expenditures  for the current year based on a proposed programme.

 

 (l)       Consider any Notices of Motion (Remits) received.

 

(m)      Elect or reaffirm a Patron and Vice Patrons and appoint Honorary Members

 

(n)       Elect a Council Chairperson and a Vice Chairperson

 

(o)       Confirm Appointed Council Executive Members

 

(p)       Elect two (2) representatives of the Financial Members to the Council Executive

 

(q)       Appoint an Honorary Auditor

 

(r)        Determine the Annual subscriptions, fees, levies

 

(s)        Appoint three signatories to the Councilís accounts, any two of whom will be required to sign cheques on behalf of the Council.

 

(t)        Consider any General Business agreed to by members under section (e) of the Agenda.

 

8.3       General And Special Meetings

Special General Meetings of the Council may be called by resolution of the Council Executive or at the written request of 5 members of the Council notified to the Secretary, who shall give 21 days notice from date of  posting to members of The Council.

 

8.4       Council Executive Meetings

The Council Executive shall meet not less than six times per annum. At least fourteen days notice shall be given in writing for each meeting and at each meeting the date and place of the next meeting shall be agreed.

 

9.         REMITS:

 

9.1       Remits for Annual General Meetings or Special Meetings shall be signed by two members of the Council and shall be in the hands of the Secretary at least 28 days prior to the date of the meeting.

 

9.2       The Secretary shall give at least 21 days notice of the remit to members by the date of posting.

 

10.       QUORUM:

 

10.1     At Annual General Meetings and Special General Meetings, six (6) members entitled to vote shall constitute a quorum.

 

10.2     At the Council Executive Meetings, four (4) members entitled to vote shall constitute a quorum.

 

11.       VOTING:

 

11.1     Voting rights of all Membership categories shall be one person one vote by those actually present and by proxies properly received as in paragraph 12 of this Constitution. In the case of an equality of votes the Chairperson shall have a casting vote.

 

11.2     Voting shall be by a show of hands or by secret ballot if demanded by not less than four persons entitled to vote .

 

11.3     Co-opted Members may vote at all meetings of the Committee to which they are co-opted.